How do you start off a character reference letter?

Asked by: Prof. Linda McLaughlin DVM  |  Last update: February 28, 2026
Score: 4.4/5 (21 votes)

To start a character reference letter, use a formal header with your info, date, and recipient's details (or "To Whom It May Concern"), then a professional salutation like "Dear Hiring Manager" or "Dear Mr./Ms. [Name]," and immediately introduce yourself and your relationship to the person, stating how long you've known them and in what capacity, providing crucial context.

How to start a character reference letter?

How To Write A Character Reference Letter

  1. #1 Add our contact information. ...
  2. #2 Properly address the letter. ...
  3. #3 Introduce yourself and explain your relationship with the candidate. ...
  4. #4 Bring in all the good stuff. ...
  5. #5 Craft a statement of recommendation. ...
  6. #6 Close with your contact information.

What is a good example of a character reference?

Good character references highlight specific positive traits with anecdotes, showing reliability, work ethic, and skills, like a former manager praising an employee's initiative in solving a problem or a volunteer coordinator noting their patience with children and excellent communication. Key elements include a strong opening, specific examples (e.g., "saved 15% on costs," "helped new volunteers"), relevant skills (teamwork, problem-solving), and a confident closing recommendation for the specific role or opportunity. 

What are some common mistakes in character letters?

The biggest mistake letter writers make is undermining the defendant's acceptance of responsibility. If someone has pleaded guilty or been convicted by a jury, do not write statements like “this isn't like him” or “he only pleaded guilty for a better deal.” Instead, acknowledge the situation respectfully.

What are three examples of strong references?

Three excellent examples of good references are a past supervisor, a professor/mentor, and a client/vendor, as they offer professional insight into your skills, work ethic, and character from different perspectives, while avoiding personal ties like family or friends. 

How To Write A Character Reference Letter Step by Step Guide | Writing Practices

17 related questions found

What is a good opening sentence for a letter?

A line as plain as “How have you been lately?” or “I thought of you today and wanted to write.” can carry more tenderness than any crafted metaphor. Because sincerity — not style — is what makes a letter truly memorable.

What are positive things to say about someone for a reference?

To give a good reference, be honest and enthusiastic, focusing on specific examples of the person's achievements, relevant skills (hard and soft), and positive work habits that align with the new job, using quantifiable results where possible (e.g., "increased sales by 10%"). Start by stating your relationship and credentials, then provide concrete instances of them exceeding expectations or demonstrating key strengths, always keeping the information factual and tailored to the role they're applying for.
 

What not to say in a character reference?

The tone of the reference

Write the character reference so it is formal but speaks honestly about this person. Do not say what penalty you think the person should get. This is for the magistrate or judge to decide.

What makes a character reference strong?

Describe the individual's character traits, emphasizing qualities such as honesty, integrity, reliability, trustworthiness, and moral character. Provide specific examples or anecdotes that illustrate these traits.

How long should a character reference be?

Character references should be no longer than a single page. DON'T: argue against the charges on behalf of the person or suggest that they are not guilty of the offence. Remember a character reference is only presented to the court following a conviction or guilty plea.

What should I avoid in a reference letter?

Here are five practices to avoid when writing a reference letter:

  • Don't forget to state your relationship with the candidate. ...
  • Don't be vague in your explanations. ...
  • Don't use passive voice. ...
  • Don't miss the deadline for submitting the letter. ...
  • Don't recycle information for multiple letters.

What are three examples of good characters?

Moral virtue examples:

  • Honesty.
  • Humility.
  • Compassion.
  • Integrity.
  • Kindness.
  • Empathy.

How do I end a character reference letter?

Reference letters usually end on a positive note and clearly state that the candidate is recommended for the position. If the writer is willing to receive further correspondence about the candidate's application, it is also important for the writer to include his/her contact information.

What is an example of character reference?

Sample character reference letter for a friend.

During this time, I have come to know them as a [key trait] individual with [positive attributes, e.g., integrity, strong work ethic, empathy]. One example of [Name]'s character that stands out occurred when [specific instance or story showcasing a positive quality].

What is the best way to start a reference letter?

Give a brief introduction about yourself and explain your relationship to the candidate. Keep it short, but be sure to include how you know them and why you're qualified to write this reference for them. Remember to include where you worked together and for how long.

What are the best qualities to highlight?

Positive Character Traits List & Meanings

  • Integrity & Ethics.
  • Emotional Strength & Resilience.
  • Compassion & Kindness.
  • Social Strengths & Relationship Building.
  • Intellectual & Creative Strengths.
  • Leadership & Influence.
  • Self-Growth & Inner Strength.
  • Moral & Spiritual Strength.

What are 10 examples of positive traits?

Ten good qualities often cited for a successful and valuable life include integrity, empathy, resilience, honesty, responsibility, communication, patience, courage, optimism, and self-awareness, though lists vary, focusing on core traits like being trustworthy, adaptable, compassionate, and driven. Developing these traits helps build strong character and achieve personal and professional goals. 

What are three examples of a good reference?

Three excellent examples of good references are a past supervisor, a professor/mentor, and a client/vendor, as they offer professional insight into your skills, work ethic, and character from different perspectives, while avoiding personal ties like family or friends. 

What are the 6 details that should be included in a letter of recommendation?

A strong recommendation letter includes an introduction (your relationship), the candidate's key skills/strengths, specific anecdotes/examples proving those skills, details about their character/work ethic, a strong concluding endorsement, and your contact information for follow-up, all framed within the context of the specific opportunity they are pursuing. 

What are 11 impactful words to use in a letter of recommendation?

For impactful recommendation words, focus on describing character (Integrity, Resilience, Diligence), skills (Innovative, Resourceful, Articulate), and potential (Exceptional, Insightful, Proactive), with strong action verbs like achieved, led, or transformed to highlight specific accomplishments, creating a powerful endorsement of their capabilities and future success. 

What is a good example of a reference letter?

Dear [Name of Employer]: This reference letter is provided at the written request of [name of student], who has asked me to serve as a reference on [his/her] behalf. It is my understanding that [name of student] is being considered by your organization for the position of [job title].

Who cannot write a character reference?

Who cannot write a character reference? Avoid close family members or anyone who may lack objectivity or credibility.

What makes a reference letter stand out?

An effective recommendation letter describes key candidate qualities such as academic achievements, extracurricular activities, outstanding personality traits, participation in and dedication to a particular discipline, and the mentor's confidence in the candidate's abilities.

What are good strengths to put on a reference?

Here are some top workplace strengths, with short explanations and sample answers you can adapt to convey your own experience:

  • Problem-Solving. ...
  • Adaptability. ...
  • Communication. ...
  • Teamwork. ...
  • Leadership. ...
  • Strong Work Ethic. ...
  • Creativity. ...
  • Emotional Intelligence.

How would you describe the applicant's character and reputation?

These letters should talk about your reputation for honesty and integrity, reformed character (if any), lifestyle changes (if any), maturity, reputation, work habits, or sharing a special “wonderful moment” story that highlights what a thoughtful, prudent, responsible, and upstanding person you are.”