How do you write up for being disrespectful?

Asked by: Prof. Ena Kreiger  |  Last update: February 3, 2026
Score: 4.7/5 (31 votes)

Subject: Warning for Disrespectful Behavior We would like to inform you that this behavior is unacceptable as per our company policy. Further, this behaviour is also considered as misconduct on your part which is a violation of our ethical code of conduct.

How do you write up for disrespectful behavior?

Dear [Employee Name], This letter serves as a formal warning regarding your disrespectful behavior towards [Manager's Name] on [Date]. During [Meeting/Work Discussion], your tone and remarks were inappropriate and unprofessional. Such behavior does not align with our company's values of respect and workplace decorum.

How do you write someone up for being disrespectful?

Present the issue: Clearly explain the problem, how it affects the team or company, and what behavior needs correction. Provide the written warning: Give the person a formal written document that outlines the issue, expectations for improvement, and consequences if it continues.

How to professionally tell someone they are being disrespectful?

Here are some simple tips:

  1. Choose whether to engage. ...
  2. Consider your values and find common ground.
  3. Name the disrespectful behavior or action you observed.
  4. Contextualize the disrespect as a misstep, out of sync with their character.
  5. Withhold judgment and be patient.
  6. Remember, it should be a conversation, not a lecture.

Can you be written up for being disrespectful?

An employee write-up should be one of many tools in your HR toolbox. Typically, a write-up is issued for: Chronic employee absenteeism and tardiness. Insubordination, such as not following rules or exhibiting disrespectful behavior.

THE SMARTEST WAY TO DEAL WITH TOXIC PEOPLE | Mel Robbins MOTIVATIONAL SPEECH

20 related questions found

How to professionally say someone has a bad attitude?

Instead of just citing someone as being grumpy or a cynic, be specific. Take the time to constructively describe both the physical and verbal behaviors. Tie the “whining” to its impact on performance, work environment, and/or relationships with co-workers or clients.

What are HR trigger words?

Certain words that scare human resources signal legal risk, cultural mismatch, lack of preparation, or poor professionalism. Recruiters and HR professionals monitor language for red flags—terms like “lawsuit,” “toxic,” or absolutes such as “never” can prompt deeper scrutiny or immediate concern.

How to say disrespectful in a formal way?

Synonyms of disrespectful

  1. rude.
  2. discourteous.
  3. inconsiderate.
  4. impolite.
  5. thoughtless.
  6. ungracious.
  7. arrogant.
  8. abrupt.

How to tell someone their behavior is unacceptable?

The format is simple: State what current behavior is not acceptable to you and why and what new behavior would be advantageous to both of you. Be open to their suggestions of what to do differently since this is a good sign that they are willing to change how the two of you interact.

How to professionally respond to a rude person?

'I'm surprised you feel comfortable saying things like that. ' Addressing someone's rudeness head on is a key component to dealing effectively with incivility. By using this phrase, you're telling the speaker that what they're saying is unacceptable, and that perhaps they need to reassess their words.

What are valid reasons to write up an employee?

11 common reasons to write up an employee

  • Absenteeism and tardiness. An employee being late to work once a year is likely no big deal to you. ...
  • Sexual harassment. Sexual harassment is a serious issue. ...
  • Insubordination. ...
  • Poor behavior. ...
  • Low productivity or poor work quality. ...
  • Dress code. ...
  • Acceptable use violations. ...
  • Substance use.

How do you professionally say someone is being unprofessional?

Address the behavior, not the person. When confronting someone about their unprofessional behavior, it is important to remain objective and focus on the actions rather than attacking the person. Use specific examples of the behavior and how it is affecting the workplace.

How to write someone up for bad attitude?

How to write up an employee: 8 tips to help

  1. Don't do it when you're angry. ...
  2. Document the problem. ...
  3. Use company policies to back you up. ...
  4. Include any relevant witness statements. ...
  5. Set expectations for improvement. ...
  6. Deliver the news in person (and get proof of receipt) ...
  7. Keep a copy for your records. ...
  8. Follow up.

How to outsmart a disrespectful person?

10 smart ways to deal with rude people

  1. Remember, sometimes the rude person is you. ...
  2. Don't take it personally (even if it's personal). ...
  3. Find out why. ...
  4. Be objective and analyze the rudeness. ...
  5. Don't join the drama club. ...
  6. Let it drop and walk away. ...
  7. Consider offering help. ...
  8. Understand rudeness as a habit.

How to write a powerful complaint letter?

Information To Include in Your Letter

  1. Give the basics.
  2. Tell your story.
  3. Explain how you want to resolve the problem.
  4. Describe your next steps.
  5. Send your complaint letter.
  6. [Your Mailing Address]
  7. [Your City, State, Zip Code]
  8. [Your email address]

How to shut down disrespect?

The most direct way to stop the cycle of disrespect is to refuse to copy disrespectful behaviour. We need to resist the impulse to retaliate by taking the time to calm down, modeling respectful behaviour, setting clear boundaries, and, occasionally, explaining what we're doing.

What are the 4 toxic behaviors?

The four behaviours are Blaming, Contempt, Defensiveness and Stonewalling. Relationship expert Dr John Gottman termed these "The Four Horsemen of the Apocalypse" as they spell disaster for any personal or professional relationship.

What's the word for allowing bad behavior?

An enabler is a person who allows someone close to them to continue unhealthy or self-destructive patterns of behavior. Enabling can look like being a cover up for others, helping them avoid taking responsibility for their own actions, or feeling too nervous to set boundaries.

How do you say "out of whack" professionally?

out of whack

  1. broken. Synonyms. busted defective faulty ruined wrecked. STRONG. dead disabled down gone out shot spent wracked. ...
  2. damaged. Synonyms. flawed impaired injured run-down. STRONG. ...
  3. disorderly. Synonyms. chaotic disorganized jumbled undisciplined. WEAK.

What's a better word for disrespected?

disregard, rudeness toward someone. contempt. STRONG. boldness coarseness discourtesy dishonor flippancy hardihood impertinence impiety impoliteness impudence incivility insolence irreverence sacrilege.

What are the three types of disrespect?

Understanding the three levels of disrespect—passive, subtle, and blatant—can shed light on the diverse ways in which this harmful behavior can manifest and affect individuals' well-being. Recognizing disrespect in a leadership context is essential for maintaining a healthy and productive work environment.

What scares HR the most?

For HR pros who are concerned about compliance, here are 10 scary employment law violations you'll want to avoid at every turn.

  • Slurs, stalking and shoddy pay: Culver's franchise settles slew of EEOC claims. ...
  • Discount store Ollie's can't dodge lawsuit for quid pro quo sexual harassment scheduling scheme.

What are unprofessional comments in the workplace?

Unprofessional comments can present themselves in various forms, including: belittling conversations, racist or discriminatory language, in addition to gossip and rumours. You should also understand the rights you have as an employee and how you can deal with these remarks.

What are the 5 C's of HR?

The 5 C's of Employee Engagement in HR have been observed to directly influence productivity, innovation, and customer satisfaction. To foster a more engaged workforce, HR leaders can leverage the 5 C's framework: Communication, Connection, Culture, Contribution, and Career Development.