How long should a letter to a judge be?

Asked by: Delpha Harvey V  |  Last update: February 18, 2026
Score: 4.5/5 (72 votes)

A letter to a judge should typically be one page long, written in a professional, business-style format, focusing on quality content like character references rather than overwhelming the court with volume, and always including your contact information and a proper signature. For formal requests or disputes, local court rules might allow up to three pages (like some discovery letters), but brevity and clarity are key.

What is the correct way to write a letter to a judge?

Use the specific name of the judge if possible (e.g., “Dear Judge Jones”). If you cannot find the judge's name, “Honorable Judge” is an acceptable alternative. In your introduction, clearly state the purpose of your letter. Mention that you are writing on behalf of the defendant and are requesting leniency.

Do judges read letters sent to them?

Yes, judges often read letters sent to them, especially character reference letters or victim impact statements, as they provide crucial personal insight beyond formal evidence, particularly for sentencing decisions. However, these letters must follow strict court rules, usually submitted through attorneys or the court clerk, and are part of formal filings, not informal direct communication, to ensure fairness.
 

What does a judge look for in a character letter?

A judge looks for honest, specific, and credible evidence of a person's positive character and potential for rehabilitation, beyond just vague praise, using concrete examples (anecdotes, work ethic, community involvement, family role) to show traits like honesty, reliability, and remorse, while also acknowledging awareness of the offense without making excuses. 

Does writing letters to a judge help?

These letters can be a very important part of the sentencing process because they help the judge get to know the person they are sentencing in ways other than just the facts of the offense: The letter should be addressed to the Judge, but mailed to the defendant's attorney.

How Do You Write A Letter To A Judge? - CountyOffice.org

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What should you not say to a judge?

You should not say anything sarcastic, interrupt the judge, lie, use slang, make personal attacks on others, guarantee outcomes, or speak about things not relevant to the case; instead, remain respectful, address the judge as "Your Honor," answer only the question asked, and be direct and truthful to maintain credibility. 

How to respectfully address a judge in a letter?

Outside of the Supreme Court, always use “The Honorable (full name)” in your correspondence. STATE COURTS [Note: States may vary on titles of judges. Check with court or various state court resources to determine proper address and salutation forms, particularly for Chief Judges/Chief Justices.]

What are 11 impactful words to use in a letter of recommendation?

For impactful recommendation words, focus on describing character (Integrity, Resilience, Diligence), skills (Innovative, Resourceful, Articulate), and potential (Exceptional, Insightful, Proactive), with strong action verbs like achieved, led, or transformed to highlight specific accomplishments, creating a powerful endorsement of their capabilities and future success. 

Is it inappropriate to write a letter to a judge?

Letter writing to the judge happens more often than you might think. It is always a bad idea. It's a Confession, Not an Explanation: You might think you are explaining “why” you did something to get leniency. The prosecutor just sees a document where you admit you did it.

What should I avoid in a character letter?

Tip Three: Avoid Undermining the Case

It is often tempting for a person writing a character letter to discuss how the defendant isn't really guilty, how this “isn't like him,” how the defendant only pleaded guilty to the crime to get a better sentence, or even how the jury got it wrong.

Do judges care about text messages?

Courts Do Accept Text Messages as Evidence

The key requirement is that the messages are relevant and can be authenticated. That means the party introducing them must show who sent the message and that the content hasn't been changed. That means screenshots aren't always admissible.

Can a family member write a letter to the judge?

In many cases, family members or friends will write a letter to a judge before sentencing, to illustrate a defendant's character. Other times, these letters are written by victims (or their family members) to showcase how the defendant's actions have been damaging to them.

Do screenshots of text messages hold up in court?

Yes, screenshots of text messages can be used in court, but they are often challenged because they can be easily edited, so courts prefer the original messages with metadata (date, time, sender) for authentication; to be admissible, you must prove the screenshots are accurate and unaltered, often through testimony or forensic methods, not just by showing the image. 

What tone should I use in a letter to a judge?

When addressing the court, an attorney should strive to “be the voice of reason—with a tone of unflappable calm,” as legal writing expert Bryan Garner has put it. Educate the court on the law and the issues respectfully. In Making Your Case: The Art of Persuading Judges, Garner and his co-author, the Hon.

Can a character letter hurt the case?

Qualities of a Good Character Reference Letter

Exaggerations or falsehoods can harm the defendant's case if discovered. A sincere letter that honestly portrays the person's character will be more credible and persuasive.

Can you send a letter directly to a judge?

If you send a letter or other document directly to the judge without providing a copy of it to every other party on your case (or the party's attorney, if the party has an attorney), the judge or court staff will be required to notify all parties (or their attorneys) about your communication so the other parties can ...

What not to tell a judge?

You should not say anything sarcastic, interrupt the judge, lie, use slang, make personal attacks on others, guarantee outcomes, or speak about things not relevant to the case; instead, remain respectful, address the judge as "Your Honor," answer only the question asked, and be direct and truthful to maintain credibility. 

How do I format a letter to a judge?

Sample Character Letter Format

Dear [Judge Name or Honorable Name], I am writing to you in my capacity as [Your Relationship to the Person], to advocate for [Name of the Person], whom I have known for [Number of Years] years. It is an honor to vouch for their character and integrity.

How do you write a good letter to a judge?

What Does a Judge Look for in a Character Letter?

  1. Credibility of the Writer: The writer should clearly state their relationship to the defendant and explain how long they have known them.
  2. Honesty & Objectivity: A character letter should focus on the defendant's positive traits without minimizing the offense.

What are common lor mistakes to avoid?

Common LOR mistakes to avoid include choosing the wrong recommender, being too generic or vague (not using specific examples), repeating your resume/SOP, having formatting/grammar errors, writing a letter that's too short or too long, and asking too late, which results in a rushed, unconvincing letter lacking crucial details about your unique skills and achievements. 

What are 10 powerful words?

Powerful words vary by context, but common examples include those evoking emotion, action, or urgency like Love, Courage, Believe, Discover, Free, Secret, Instant, Amazing, Transform, and Imagine, often used in marketing (e.g., Free, Secret, Instant) or for personal growth (e.g., Love, Courage, Believe, Transform). Other powerful words focus on achievement (Achieve, Deliver, Improve) or impact (Impact, Sensational, Extraordinary). 

What are some eye-catching words?

25 attention-grabbing words

  • Immediately. The word "immediately" conveys a sense of urgency that you should do something right now. ...
  • Sharp. The word "sharp" may create different visual images depending on the other words in the sentence. ...
  • Renewed. ...
  • Instantly. ...
  • Invigorated. ...
  • Unleashed. ...
  • Unlimited. ...
  • Personalized.

What details should the letter include?

Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver's name and address), a salutation, body paragraphs, and a closing. However, there are several ways to format this information.

What should I avoid in a reference letter?

Here are five practices to avoid when writing a reference letter:

  • Don't forget to state your relationship with the candidate. ...
  • Don't be vague in your explanations. ...
  • Don't use passive voice. ...
  • Don't miss the deadline for submitting the letter. ...
  • Don't recycle information for multiple letters.