How to write a harassment complaint?
Asked by: Chloe Emmerich | Last update: January 30, 2026Score: 4.8/5 (73 votes)
A harassment complaint should be a formal, objective business letter or email sent to the appropriate authority, usually Human Resources. It needs to clearly state its purpose and include specific, factual details about each harassment incident.
What kind of proof do you need for harassment?
To prove harassment, you need a detailed log of incidents (dates, times, locations, what happened), supported by tangible evidence like emails, texts, photos, videos, and witness statements, plus documentation of your complaints and the harasser's responses, showing the conduct was unwelcome, severe/pervasive, and based on a protected characteristic (like sex, race, etc.). Medical records showing impact and formal reports to HR/police also significantly strengthen a case.
How do you write a powerful complaint letter?
Information To Include in Your Letter
- Give the basics.
- Tell your story.
- Explain how you want to resolve the problem.
- Describe your next steps.
- Send your complaint letter.
- [Your Mailing Address]
- [Your City, State, Zip Code]
- [Your email address]
What constitutes harassment?
Harassment is unwelcome conduct, often repeated, based on a protected characteristic (race, sex, religion, disability, etc.) that creates a hostile environment or interferes with work/life, including offensive jokes, slurs, threats, intimidation, name-calling, unwanted touching, or displaying offensive material, but serious single incidents can also qualify. It's essentially discrimination through behavior, making someone feel humiliated, threatened, or demeaned because of who they are, not just being a "bad boss".
Is talking behind someone's back harassment?
While gossip may take various forms, such as whispering behind someone's back or circulating written messages, it becomes problematic when it crosses the line into harassment. Harassment, on the other hand, is defined as unwanted behavior that creates a hostile or intimidating work environment.
How to Write a Harassment Complaint Letter?
What are three actions that are considered harassment?
The three primary types of harassment often categorized are Verbal/Written, Physical, and Visual, though harassment also falls under broader themes like sexual, discriminatory (race, gender, religion), and psychological bullying, creating intimidating environments through offensive jokes, unwanted contact, threats, or hostile displays, with sexual harassment specifically including "quid pro quo" (favor for favor) and hostile environment forms.
Can I sue someone for gossiping about me?
If someone is spreading false rumors or lies that damage your reputation, you have the right to take legal action. California law allows you to sue for defamation when false statements harm your name, business, or credibility.
What do you have to prove for harassment?
To prove harassment, you need a detailed log of incidents (dates, times, locations, what happened), supported by tangible evidence like emails, texts, photos, videos, and witness statements, plus documentation of your complaints and the harasser's responses, showing the conduct was unwelcome, severe/pervasive, and based on a protected characteristic (like sex, race, etc.). Medical records showing impact and formal reports to HR/police also significantly strengthen a case.
What are the 9 grounds of harassment?
Harassment that is based on the following grounds— marital status, family status, sexual orientation, religion, age disability, race, or Traveller community ground— is a form of discrimination in relation to conditions of employment. What is sexual harassment? S23 EE Act.
What are the three types of harassment?
The three primary types of harassment often categorized are Verbal/Written, Physical, and Visual, though harassment also falls under broader themes like sexual, discriminatory (race, gender, religion), and psychological bullying, creating intimidating environments through offensive jokes, unwanted contact, threats, or hostile displays, with sexual harassment specifically including "quid pro quo" (favor for favor) and hostile environment forms.
What not to write in a complaint letter?
9 mistakes to avoid
- Don't be vague or leave out details. ...
- Don't make unreasonable demands. ...
- Don't assume the reader is responsible. ...
- Don't write words that are angry, sarcastic, or threatening. ...
- Don't leave out proof. ...
- Don't forget to include copies of all relevant documents.
What are some strong words to use in a complaint?
Customers who are direct and clear in their dissatisfaction, may use phrases like:
- 'I'm not happy'
- 'I'm very unhappy'
- 'I cannot accept this'
- 'I'm really angry/annoyed'
- 'I'm confused'
- 'I'm tired of..'
- 'I want to make a complaint'
- 'I want to speak to a manager/supervisor/team leader'
How do you politely start a complaint?
Start politely
Starting a complaint with “I'm sorry to bother you” or “Excuse me, I wonder if you can help me” puts the listener at ease. People are easier to deal with if they feel comfortable so even if you are angry, try to stay calm and start the conversation with one of these phrases.
How can I prove that someone is harassing me?
Types of Evidence Used in Harassment Cases
- Witness Testimony. This is a direct account of someone who experienced, heard, and saw the alleged behaviors firsthand. ...
- Audio or Video Recordings. ...
- Photographs. ...
- Emails, Text Messages, Social Media. ...
- Medical Records or Reports.
What are the 5 ds of harassment?
The 5Ds are different methods – Distract, Delegate, Document, Delay, and Direct – that you can use to support someone who's being harassed, emphasize that harassment is not okay, and demonstrate to people in your life that they have the power to make their community safer.
What things count as harassment?
Harassment is unwelcome conduct, often repeated, based on a protected characteristic (race, sex, religion, disability, etc.) that creates a hostile environment or interferes with work/life, including offensive jokes, slurs, threats, intimidation, name-calling, unwanted touching, or displaying offensive material, but serious single incidents can also qualify. It's essentially discrimination through behavior, making someone feel humiliated, threatened, or demeaned because of who they are, not just being a "bad boss".
What behaviors are considered harassment?
Harassment is unwanted, offensive, humiliating, or intimidating behavior, often repeated but sometimes a severe one-off, that targets an individual or group, creating a hostile environment, especially when linked to a protected characteristic like race, sex, religion, or disability, though it can also be personal (bullying). It can manifest as verbal (slurs, insults), physical (unwanted touch, assault), visual (offensive images), or psychological (intimidation, shaming) actions, interfering with someone's ability to work or exist comfortably.
What happens when you report harassment?
You can report harassment to the police. They can charge someone with criminal harassment if: the person has harassed you more than once. the harassment made you feel distressed or alarmed.
What is proof of harassment?
No matter where you live, you can save any voicemails or emails in which harassment occurs. Take pictures of any drawings or writing that is offensive and gather any items that have been used to humiliate or otherwise harass you.
Can you report someone for harassment without proof?
Many workers in California fear the court will not take their claim seriously if no one saw what happened, especially if they are going against someone powerful. But the truth is, you can prove harassment even without witnesses.
What is the average payout for harassment?
Settlements Vs.
While the average settlement is under $37,000, another study found that when harassment lawsuits go to trial, the average payout increases to $217,000. This considerable difference is partly because cases that are deemed severe are more likely to require a court trial to prove.
What are the five types of harassment?
The Main Types of Sexual Harassment
- Quid Pro Quo Harassment. ...
- Hostile Work Environment. ...
- Verbal Harassment. ...
- Non-Verbal Harassment. ...
- Physical Harassment.
Can you press charges on someone for talking bad about you?
In the United States, defamation is primarily treated as a civil matter rather than a criminal offense. This means that in most cases, someone who makes false statements that damage another person's reputation can be sued for monetary damages but won't face jail time or criminal penalties.
How do you legally stop someone from talking about you?
Send a Cease & Desist Letter or Retraction Demand
Including a retraction demand in the cease and desist letter is a common practice. This demand stipulates that the offending party not only cease their defamatory statements but also publicly retract the false information they have spread.
Is gossiping a form of harassment?
As long as people work together, gossip and personal disputes are sure to occur. Sometimes employers feel like they're acting in the role of a counselor or umpire of personal problems rather than managing a workplace. But there are cases in which unchecked gossip at work can rise to the level of actionable harassment.