Is it better to void or delete in DocuSign?
Asked by: Aubrey Fadel | Last update: November 5, 2025Score: 5/5 (35 votes)
Note that deleting an in-process envelope does not void it for the signers - they can still sign unless you void it first. Deleting only removes it from the sender's view. In summary, void an envelope to cancel the signing process, but keep a record.
What is the difference between void and delete?
Understand the difference between voiding and deleting a transaction. If you void a transaction, the record of it remains in QuickBooks but it won't affect your books. If you delete a transaction, it's entirely removed from your books and won't appear in any reports or accounts.
What happens if I delete a document in DocuSign?
Deleting a document that you sent cancels any outstanding signing activities and permanently removes the document from your Docusign account.
When you delete a DocuSign, does the recipient know?
For in process envelopes.
Recipients on a deleted in process envelope experience the following: All outstanding recipients, and recipients who have completed signing, receive an email telling them that the envelope was voided.
What is the difference between void and decline in Docusign?
The document status will show Declined if it was canceled by a recipient. The status will be Voided if the document was canceled by the document holder or reached the expiration period.
Docusign Trainer Tips: Should I Correct, Void, or Delete an Envelope?
Should I void or delete a DocuSign?
Note that deleting an in-process envelope does not void it for the signers - they can still sign unless you void it first. Deleting only removes it from the sender's view. In summary, void an envelope to cancel the signing process, but keep a record.
What happens when you void a contract in DocuSign?
Voiding a document cancels all outstanding signing activities. Once you void a document, recipients can no longer view or sign it. Voiding an envelope cancels all outstanding signing activities. You can void any of your sent envelopes that have not yet completed.
How long does DocuSign keep deleted documents?
After the 14 days, the Docusign system deletes the documents in the envelopes. You can also choose to delete the fields and their data and redact all personally identifiable information from the envelope. The maximum retention period that you can set is 9,999 days.
What happens when you decline a DocuSign?
When you decline to sign, it prevents you and all other envelope recipients from signing.
Can you retract a DocuSign?
Answer: When a document has been sent to DocuSign for signature, it's possible to retract it so that the signature request is canceled.
Does DocuSign automatically void documents?
The Expiration feature under Advanced Options in DocuSign allows you to set a specific number of days for an envelope to remain active. If the document is not signed within the set timeframe, the envelope will automatically void, ensuring no further action can be taken on it.
What happens when you delete a document?
When you delete a file, the operating system marks the area where that data resides on the hard drive disk (HDD) as available, and logistically removes it from the file tree structure. The magnetic data still resides on the disk, but the pathway to accessing the data has been removed from the operating system.
Can you recover deleted documents from DocuSign?
You can restore a deleted draft to your Drafts folder and continue preparing it to send. Completed or Voided. For a completed or voided envelope, you can move it into a folder, either your Inbox or any other folder in your account, to regain access to the envelope and keep it in your account.
What is the purpose of using void?
When used as a function return type, the void keyword specifies that the function doesn't return a value. When used for a function's parameter list, void specifies that the function takes no parameters.
What is the purpose of DELETE?
The delete operator removes a given property from an object. On successful deletion, it will return true , else false will be returned. Unlike what common belief suggests (perhaps due to other programming languages like delete in C++), the delete operator has nothing to do with directly freeing memory.
How to remove void from DocuSign?
Once “voided” the best and really only option is to create and send a new envelope. You can copy (copy with field data) the original, now voided envelope so that you keep the same document and same DocuSign fields and Recipients but it has to go through all Recipients to once again take action, Sign, or Initial.
Should I void or delete in DocuSign?
You should use 'Void' when you no longer wish to use that envelope. Here are some of the main facts about voiding envelopes: Voiding envelopes in Docusign cancels the signing process and signing request for any remaining signers and places a VOID watermark on the document(s).
How do I reject a document in DocuSign?
When viewing the document itself, click on OTHER ACTIONS and then select Decline to Sign from the drop-down menu. Click CONTINUE. You will be prompted to enter the reason you are declining to sign. Once you enter the reason, click DECLINE TO SIGN.
Do people get notified when you correct a DocuSign?
If a new email is generated, it contains a new link to the envelope. If your corrections do not modify any recipient information, then no new notifications are sent. So if, for example, you correct an envelope to replace or add a document or fields, then no new notifications are sent. Access while correcting.
Can you recover a voided Docusign document?
Once you void an envelope, or if a signer refuses to sign, which voids the envelope, there is no way to reactivate the transaction. Your only options are to create a copy of the voided envelope and start the transaction over again, or create a new envelope from scratch."
How do I permanently Delete a Docusign document?
- Log in to Docusign CLM.
- Select Documents in the navigation header. The Documents view opens.
- Select the checkbox for the document or folder that you want to delete.
- Select File > Delete. A confirmation message displays.
- Select OK.
Are deleted documents permanently deleted?
Click Delete. This will permanently delete the file, meaning it cannot be restored.
What is the difference between void and cancel?
Void - A void can be performed the same day that an order came in. The payment gateway will delete the transaction, the buyer will not be charged and there will be no transaction fee's to pay. 2. Cancel - A cancellation is performed when a buyer or seller asks for an order not to be shipped.
Why would you void a contract?
Void contracts, sometimes called "void agreements," typically involve agreements that are either illegal or violate principles of fairness or public policy. These contracts often arise when one of the parties involved is incapable of fully comprehending the agreement's implications.
What happens when someone declines a DocuSign?
When you decline to sign, it voids the entire DocuSign envelope for you and all other recipients of the envelope. Before declining to sign a document, ask the sender of the envelope a question by posting a comment to the envelope.