What are the initials at the bottom of a legal letter?
Asked by: Mr. Carter Price IV | Last update: September 21, 2025Score: 4.6/5 (53 votes)
The typists' initials help companies know who typed the letter versus who wrote the material. This can be especially helpful for important business or legal documents, especially if any information was missing, misspelled or inaccurate.
What do initials at the bottom of a letter mean?
Typist initials are used to indicate the person who typed the letter. If you typed the letter yourself, omit the typist initials.
What is the signature at the bottom of a letter called?
A signature block, also known as a signature line or signature area, is a section typically found at the end of a document, email, letter, or formal communication where a person's name, title, contact information, and often a handwritten or electronic signature appear.
What are the enclosures at the bottom of a letter?
If something is enclosed with a letter, the notation “Enclosure” is typed a double-space below the writer's initials and/or typist's initials. If more than one item is enclosed, the word is made plural and followed by the number of items (e.g., “Enclosures 2”).
What are reference initials in letters?
The reference initials are the initials of the typist. If used, the initials of the typist are typed one blank line below the writer's name and title. The reference initials are lowercased and include the first, middle, and last name initial.
How to write an Administrative Assistant cover letter
What is initials in letter?
Initials are the capital letters which begin each word of a name. For example, if your full name is Michael Dennis Stocks, your initials will be M. D. S.
What are initials in referencing?
For the Reference List: author's surname (family name) and initials. The family name must be written in full and initials used to represent given (first) names. You only need to provide initials for the first and middle names, but do include initials for all middle names provided by the source.
What are the identification initials in a letter?
10: Identification Initials
The “identification line” gives the initials of the person who typed the letter. For example, if Diana Michelle Smith typed the letter then she would put dms as the Identification Initials. DDB/dms also typed it.
What is the enclosure at the bottom of a cover letter?
An enclosure in a cover letter is a list of any additional documents you've included in your application. Typical enclosure documents include letters of recommendation, certificates, a portfolio, work samples, or written tests associated with the job application.
What is salutation in a letter?
The Salutation
The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person's name}.” Once again, be sure to include the person's title if you know it (such as Ms., Mrs., Mr., or Dr). If you're unsure about the person's title or gender then just use their first name.
What is the thing at the end of a letter called?
A valediction (derivation from Latin vale dicere, "to say farewell"), parting phrase, or complimentary close in American English, is an expression used to say farewell, especially a word or phrase used to end a letter or message, or a speech made at a farewell.
What is the CC at the bottom of a letter?
What does CC mean? CC refers to carbon copy, an outdated process of producing a copy of a letter by using carbon paper so that several people can have copies of the same document.
What is the dot under a letter called?
A diacritic is a mark that is placed over, under, or through a letter in some languages to show that the letter should be pronounced in a particular way.
What is the abbreviation for enclosures?
You can write out the word "enclosure" entirely, or you can use abbreviations like "Enc." or "Encl." You can choose which abbreviation you want to use, but try to remain consistent if you regularly send letters with enclosures to one organization.
What are initials when signing?
The initials have several functions: to ensure that the signatories have consulted and validated all the pages of a specific document. to make sure the various parties involved in the contract cannot add pages or modify elements after the contract has been signed or initialled.
Whose initials are keyed at the bottom of a memo?
Notes to Remember! If someone other than the writer of the memo keys the memo, typist initials should be included. Typist initials are keyed in lower case with no space and no punctuation. If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment.
What is the enclosure at the bottom of a letter?
Formally, you would refer to the enclosed items in the body of your letter followed by (enclosed) and then, under the signature at the end of the letter you'd write "Enclosures (x)" where x is the number of enclosures. So, you'd write: ...my ID card (enclosed).
What should be included at the bottom of the cover letter?
At the end of the letter talk about your availability for the job, where you can be contacted, and when you are going to contact the hiring person for an appointment to discuss your application. If you have no contact name you may simply want to indicate your anticipation for a response in this part of the letter.
What is the cover of a letter called?
(also covering note); (US cover letter, cover note) a letter that contains information about the thing it is sent with: Please send a covering letter with your application form. SMART Vocabulary: related words and phrases. Letters, notes and cards.
How do you put initials at the bottom of a letter?
The typist's initials are one of the last elements of the business letter. They include the initials of the letter's writer in all caps, followed by a slash mark or colon, and then the initials of the typist in lower case.
What is an example of an enclosure notation?
List the title of the document and then include the description in parentheses. For example, you might write “Enclosures: Birth certificate (original plus two copies).” If you've enclosed original documents that you'll need returned, note that in the body of the letter.
What is the meaning of letter initials?
: the first letter of a name.
What are reference initials in a letter?
What are reference initials in a business letter? Reference initials represent the initials of the person who types a business letter. You can use reference initials when a typist or assistant types the letter for you.
What letters are initials?
Initials are the capital letters which begin each word of a name. For example, if your full name is Michael Dennis Stocks, your initials will be M. D. S.
What is the Harvard style of writing?
What is Harvard Style? The Harvard referencing system is known as the Author-Date style. It emphasizes the name of the creator of a piece of information and the date of publication, with the list of references in alphabetical order at the end of your paper.