What do you write if you are signing on behalf of someone else?
Asked by: Beryl Hayes | Last update: July 18, 2026Score: 4.3/5 (55 votes)
When signing on behalf of another person, you should clearly indicate your representative capacity to avoid forgery, typically by using "p.p." (per procurationem), "for and on behalf of," or "by [Your Name]" next to their name. The most formal method is to sign your own name, preceded by "p.p.", followed by the person's name you are representing.
How do you indicate you are signing on behalf of someone else?
To sign on behalf of someone else, use the abbreviation "p.p." (per procurationem) before your signature, or write "for and on behalf of" followed by their name to indicate authorized representation. Never sign the other person's name directly, as this is forgery; always sign your own name to show who actually signed.
What is the word for signing on behalf of someone else?
Signing for someone else with permission is called signing on behalf of, acting as a proxy, or using procuration (indicated by "p.p."), often done via a Power of Attorney. It means you are acting as an authorized agent. Without authorization, this is considered forgery.
Where do you put the PP when signing a letter?
In business correspondence, an assistant may use a pp signature example to sign letters for an executive. Instead of faking the handwriting, they write “p.p.” before their own signature.
What is an example of signature on behalf of someone?
To sign on behalf of someone, use the phrase "p.p." (per procurationem) or "for and on behalf of" followed by their name and your signature, indicating you have authorization. The most formal method involves placing "p.p." before your signature on their printed name to show you are acting as an agent.
What do you put when signing on behalf of someone?
What is an example of using on behalf of correctly?
Example: I am writing to you on behalf of our manager. → (I am communicating for our manager, with their authority or approval.) In practice, on behalf of is often used: In emails, to convey that someone is writing or speaking for another person.
How to write on behalf of someone in email?
When sending an email on behalf of someone else, clearly state your role in the opening and use a signature that identifies both parties. Common phrases include "I am writing on behalf of [Name]" or "Following up for [Name]". Always BCC the person you are representing to keep them informed.
What does PP mean in a signature?
In a signature, pp (or p.p.) stands for the Latin phrase per procurationem, which means the document is being signed by one person on behalf of another. It indicates that the signer has authority or permission to sign for the person whose name is listed, often used in business correspondence, letters, or official documents.
What is the PP for signing for someone?
Key Takeaways. “pp” stands for per procurationem and shows you are signing on behalf of someone else. A pp signature is generally legally binding only where you have authority. Always make it clear who is being represented and who is doing the signing.
What are the risks of using a PP signature?
A PP signature isn't just a courtesy but a legal responsibility. The person signing must have actual authority through an employment contract, internal delegation, or a formal power of attorney. Without that, you risk legal invalidation or even fraud allegations.
What can I say instead of "on behalf of"?
The best synonym for "on behalf of" depends on whether you are acting as someone's representative or acting for their benefit. Explore precise synonyms on Thesaurus.com or Collins Dictionary:
What is the symbol for signing on behalf of someone?
To sign on behalf of someone else, use the symbol p.p. (short for the Latin per procurationem, meaning "through the agency of") before your name. Alternatively, you can write for or on behalf of.
What does PP mean in a document?
PP paper (Polypropylene synthetic paper) is a durable, plastic-based material that mimics the appearance of paper but offers superior tear resistance, water resistance, and flexibility. Made from polypropylene resin, it is widely used for indoor banners, posters, labels, and packaging because of its smooth printing surface and high durability.
What is an example of a PP signature?
A "pp" signature means you are signing a document on behalf of someone else. It stands for per procurationem, a Latin phrase meaning "through the agency of". It shows that you have the delegated authority to sign for the principal.
Does "PP" refer to a legal term?
Per Procurationem (pp)
This Latin term, meaning “through the agency of”, is used when an individual signs a document on someone else's behalf with the proper authority. It's particularly common in business correspondence and legal documents.
What is the term for signing on behalf of someone?
What's the meaning of P.P on a signature? The term 'pp' preceding a signature stands for per procurationem. This term is taken from the Latin word 'procurare' meaning 'to take care of' and is used to signify that the document has been signed on behalf of someone else.
What to write if you are signing on behalf of someone?
When signing on behalf of someone, use authorized designations like "p.p. [Person's Name]" or "For and on behalf of [Person's Name]" followed by your signature to indicate you have permission. The most common method is "p.p." (per procurationem), meaning "through the agency of," which is ideal for formal letters and business correspondence.
How can I put my signature on behalf of someone?
To sign legally on behalf of another person or a company, you must include your name, your authorized capacity, and the principal's name. The exact format prevents personal liability and ensures the signature binds the intended party.
Does PP mean per person?
Yes, pp stands for per person.
Does PP go before or after signature?
pp is written before a person's name at the bottom of a formal or business letter in order to indicate that they have signed the letter on behalf of the person whose name appears before theirs.
What are examples of "PP" usage?
In its fibre form, polypropylene uses are not limited to not only useful for tote bags but also encompass a much wider range of other products, including ropes, twine, tape, carpets, upholstery, clothing and camping equipment. Its waterproof properties make it especially effective for the marine sector.
How to write a letter on behalf of someone?
Formal Authorization Letter Format
Dear [Recipient's Name], I, [Your Name], am writing to formally authorize [Authorized Person's Name] to act on my behalf regarding [specific task or purpose, e.g., collecting documents, attending meetings, etc.]. Details of the Authorized Person: Name: [Authorized Person's Name]
How to write on behalf of an email signature?
To write "on behalf of" in an email signature, place your name, followed by the phrase and the person/organization you are representing, typically formatted as "[Your Name] on behalf of [Name/Organization]". This confirms you have authorization to send the message.
What is the proper way to use on behalf of?
Use "on behalf of" when you are acting as a representative for someone else or stepping in to do something in their place.
How do you say regards on behalf of someone?
To send regards on behalf of someone, use phrases like "[Name] sends their regards" or "Please accept [Name]'s best wishes." In writing, directly state "[Name] asked me to pass along their regards". Use "on behalf of [Name]" for professional, formal correspondence to clearly attribute the greetings.